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UC Santa Barbara

July 9th-12th, 2018

Speaker Selection Committees- Call for Membership

The speaker selection committees are the primary groups responsible for determining what speakers are selected and sessions are presented at the conference. There is one speaker selection committee for each topic area.  That committee is responsible for a series of workshops during the conference, many of which will be developed in partnership with another topic area and associated speaker selection committee.

Speaker selection committees are composed of students, researchers, and practitioners in that field/topic. Our aim is that the speaker selection committee is composed of a group similar to our core audience (faculty, staff, and students at colleges and universities in California.)  We also invite our utility partners from the UC/CSU/Utility and CCC/Utility Partnership Programs to participate.

Committee Topics:
*We recommend that potential committee members only sign up for 1 or 2 committees.  Due to the way the schedule is structured, most of the committees will meet the same weeks.  Please contact Katie Maynard if you want to sign up for more than 2 committees.

  • Climate Action
  • Curriculum
  • Energy
  • Food Systems
  • Green Building New Construction and Renovations
  • Green Building Operations and Maintenance
  • Institutionalizing Sustainability
  • Local (Santa Barbara County Best Practices)
  • Procurement and Business Services
  • Social Equity
  • Student Affairs and Auxiliaries
  • Transportation
  • Waste Reduction and Recycling
  • Water and Landscape

Responsibilities:

  • Develop a vision for the sessions within the topic area of the committee and develop language for the call for proposals that reflects this vision;
  • Recruit colleagues to submit proposals to the call for proposals and post announcements about the call for proposals to relevant listserves and social media groups that you participate in;
  • Review and grade submissions resulting from the call for proposals;
  • Collaborate with other speaker selection committee members to select which proposals to accept;
  • Propose topics and/or best practices that might not have been captured within the call for proposals and identify speakers who could address these topics;
  • Work with speakers in your track to make sure that speakers within sessions communicate with each other and that there is a mutual understanding between the speaker selection committee and speaker as to what should be covered;
  • Promote the conference to colleagues in California;
  • Participate on conference calls in accordance with the timeline at the beginning of this document; and
  • Attend the annual conference (July 9th-12th, 2018).

Timeline

Date Time Allotted
Activity
9/14/2017   Call for speaker selection committee chairs and members sent out.
10/5/2017   Applications for speaker selection committee members and potential chairs are due.
10/11/2017   Chairs selected by steering committee.
10/17/2017   Chairs select speaker selection committee membership. We wouldn’t expect more than 20 applicants per committee.
10/23/2017- 10/27-2017   Speaker selection committees have an orientation call where they will also develop language specific to their topic area for the call for proposals announcement.  Committee members will also be asked to think of ways to reach their unique audience.
11/6/2017   Announce the call for proposals for speaking.
2/2/2018   Proposals for speaking are due.
Week of 2/5/2018 See page estimates in next column Read and grade proposals. Most committees receive 15-25 two-page proposals.  Committees that receive over 25 will usually divide proposals during the first grading phase so that nobody needs to read more than 25. On the first call, committees will usually only review 10-15 proposals, so the second half can be read the following week.
Week of 2/12/2018   Speaker selection committees meet: Review first 10-15 proposals and prioritize.
Week of 2/26/2018 1 hr. Speaker selection committees meet: Finish prioritizing proposals.
Week of 3/12/2018 1 hr. Speaker selection committees meet: Group proposals into sessions and identify gaps.
Week of 3/26/2018 1 hr. Speaker selection committees meet: Identify potential moderators, follow up on discussion of gap speakers, and discuss feedback from other speaker selection committees on potential pairings.
Week of 4/2/2018 1 hr. Speaker selection committees meet: Wrap up items.
4/9/2018   People who submitted a proposal via the Call for Proposals process are notified of whether their proposal was accepted.
April 2018 30min.- 1hr. per call Moderators and speakers meet over conference calls to discuss their sessions. Committee members can also join these calls, but rarely do.  If the committee members join, it is usually to give feedback on a session where changes were requested of the speaker(s) by the committee.

Application Process:

To apply, please review the information below and then fill out this form by September 29th, 2017 if you would like to apply to be a committee chair.  All other applicants can submit as late as October 5th, 2017.

We tried to keep the questions few and brief.  Just over 100 people served on committees last year and so we expect more than that many applications this year.  For this reason, we encourage applicants to be brief in their responses.  In addition to some basic demographic information, applicants will be asked the following:

  1. Would you prefer a one or two year term? At this point in time, people can reapply after their term expires.
  2. In what ways have you engaged with CHESC previously (attendance, committee membership, speaking, hosting, etc.)?
  3. What is your experience/knowledge of the topic area you choose? (200 words or less)
  4. Would you also like to be considered for Chair of the committee you are applying for?
    1. If you indicate in interest in being Chair, you will be asked: “Please note any additional experiences or knowledge that you have that has prepared you for being a good chair.” (200 words or less)

Please note that you will not be able to save partial applications and so it is better to write out your answers in advance or do it in one sitting.