The steering committee is the highest-level decision making body for the conference. It serves to create continuity within the conference from year to year. The committee also provides the perspective of all four systems of higher education with connections to a diverse set of campuses and system offices. This helps us remain responsive to our diverse constituency. The steering committee focuses on decisions that affect the core mission, principles, vision, and sustainability of the conference.
Meeting Frequency: Monthly
- Ensure the continuity and quality of the conference from year to year;
- Review the top theme and tagline recommendations from the host campus steering committee and select the final theme/tagline;
- Review the top keynote recommendations from the host campus steering committee and select the final keynotes;
- Select the topic areas for the conference;
- Review and approve the schedule for the conference;
- Determine the vision, goals, and intended audience of the conference;
- Develop speaker selection criteria and guidelines that will be applicable across the conference tracks; Speaker selection committees should follow these guidelines, but may add supplemental guidelines/criteria specific to their tracks;
- Select speaker selection committee chairs;
- Promote the call for speaker selection committee membership and assist CHESC staff in identifying applicants; speaker selection committee members will be selected by the speaker selection committee Chairs;
- Select new steering committee members and promote the call for new Steering Committee members; Assist CHESC staff in identifying potential applicants;
- Select steering committee chairs;
- Review the program developed by the speaker selection committees and address any potential areas of concern;
- Select pre- and post-conference workshops;
- Review feedback from conference participants, reflect on the lessons learned and successes of past events, and determine ways to improve future events;
- Review and approve recommendations of the host campus selection committee for new host campus(es);
- Review reports from the budget sub-committee of the steering committee and address any significant concerns;
- Identify potential sponsors and exhibitors and make initial introductions to those companies;
- Make efforts to personally reach out to colleagues and identify potential outreach lists for speaking proposals, committee membership, and event attendance;
- Select best practice award categories;
- Determine which campuses are eligible for awards;
- Review and approve timeline for awards selection drafted by staff;
- Review and approve the self-nomination form for award applicants;
- Determine the structure of the Best Practice Awards Ceremony;
- Collaborate with UCB Green Building Research Center on development of Case Studies; and
- Attend the annual conference (July 9th-12th, 2018).
Structure of the Steering Committee:
The steering committee was originally formed as a loose coalition of institutions with a shared vision for creating a statewide gathering of all the four systems of higher education in California (CCC, CSU, UC, and private colleges and universities). The current committee membership can be found Under About.
Given increased interest in and growth of CHESC, the current CHESC Steering Committee decided to revisit the representation on the steering committee and to formalize the positions on the committee.
We will be offering the opportunity for students, staff, and faculty of colleges and universities in California to apply for the following elected positions. There will also be some appointed positions which will be announced at a later time.
|Position Title/ Representation||Elected or Appointed||Term Limit for this cycle||Available Positions|
|Student, Community College||Elected||1 or 2 years||
|Student, California State University||Elected||1 or 2 years||1|
|Student, University of California||Elected||1 or 2 years||1|
|Student, Private College||Elected||1 or 2 years||1|
|Faculty, Community College||Elected||1 or 2 years||1|
|Faculty, California State University||Elected||1 or 2 years||1|
|Faculty, University of California||Elected||1 or 2 years||1|
|Faculty, Private College||Elected||1 or 2 years||1|
|Staff, Community College||Elected||1 year||1|
|Staff, Community College||Elected||2 years||1|
|Staff, California State University||Elected||1 year||1|
|Staff, California State University||Elected||2 years||1|
|Staff, University of California||Elected||1 year||1|
|Staff, University of California||Elected||2 years||1|
|Staff, Private College||Elected||1 year||1|
|Staff, Private College||Elected||2 years||1|
|Legacy Host Campus (open to any campuses that have hosted in prior years and are not the current or most recent host. Current and most recent hosts will be covered by above two positions.)||Elected||1 year||1|
|Legacy Host Campus||Elected||2 years||1|
Please note the following:
- This year, we are offering both one and two year terms for students, faculty, and staff. In future years, all of these terms will be two year terms. The mix of one and two year terms this year will allow us to stagger the positions as this is the first time we are adding terms.
- All appointed positions are 1 year terms with the expectation that many appointed representatives may serve several terms in a row. Appointments will most likely change as people change jobs rather than annually.
- No two people can serve on the steering committee from the same campus other than the host campus. People from the same campus can act as proxies to each other. A proxy is someone that attends meetings when you cannot attend the meeting and who may vote on your behalf.
- Any of the positions (elected or appointed) may designate a proxy for meetings that they cannot attend.
Those individuals seeking one of the appointed positions must work within their institution to be appointed by the institution they are representing. Each institution with an appointed position has the ability to appoint their representatives in whatever way they see fit. Appointments should be communicated to Katie Maynard email@example.com.
Representatives to appointed positions do not need to fill out the online application form for the steering committee. You will still need to fill out the online form to participate in speaker selection committees.
Election Process for Steering Committee Members
To apply, please review the information below and then fill out this form by February 16th, 2018.
For elected positions, any student, staff, or faculty members associated with a college or university in California may self-nominate themselves for a steering committee position. Only campuses that have hosted CHESC in past years may apply for the Legacy Host campus position.
Nominations for future steering committee members will be considered and voted on by the preceding steering committee members. Votes will be evaluated on a majority rules system.
If a person leaves the institution that they applied under (the campus a student attended, or the institution a steering committee worked for) before the end of their term, they would also leave their position on the steering committee. A replacement process would be enacted at that time.
We tried to keep the questions few and brief and we also encourage applicants to be brief in their responses. In addition to some basic demographic information, applicants will be asked the following:
- In what ways have you engaged with CHESC previously (attendance, committee membership, speaking, hosting, etc.)?
- What is your experience/knowledge of sustainability in higher education? (200 words or less)
- Why are you excited to serve on this committee? (200 words or less)
- Would you also like to be considered for Chair of the committee you are applying for?
- If you indicate in interest in being Chair, you will be asked: “Please note any additional experiences or knowledge that you have that has prepared you for being a good chair.” (200 words or less)
Please note that you will not be able to save partial applications and so it is better to write out your answers in advance or do it in one sitting.
- Two chairs will be selected after new steering committee membership is selected
- Of the first two Chairs, one will serve a one year term and the other will serve a two year term
- In future years, Chair terms will be two years, but staggered
- Chairs cannot be from the host campus (if host campus is known at the time of Chair selection)
- The two Chairs cannot be a part of the same system (CCC, UC, CSU, or Private) but can be part of any of those 4 systems.